Archive: Deviation reports

Transparency for our members thanks to a comparison distribution

The 2020 General Assembly adopted new share rules which massively simplify the GEMA distribution plan. This also means that the shares, i.e. percentages for the creators and publishers involved in a work (can) change. We would like to provide you as a member with the highest level of transparency regarding these changes. As a consequence, we have run a comparison distribution based on the usage data of the 2019 financial year and based on the documentation of August 2021. The following has been compared:

  1. A distribution based on the existing share rules (legacy/old distribution)
  2. A hypothetical distribution based on the new share rules (new distribution)

On the basis of this comparison distribution, so-called deviation reports have been generated. As a publisher, you should note that works with co-published creators have not been finally calculated yet and are therefore not meaningful. To facilitate the sorting out of these works, you find a list of impacted works here.

Important materials for download (status 2 February 2022)

Understanding deviation reports
Explanation of the deviation reports
Explanation of the contents of the individual categories
Webinar deviation reports – slides (only in German)
Webinar deviation reports – video (only in German)

Asymmetric works
List of the work numbers of asymmetric works 
Excel template for share corrections in asymmetric works

Compare shares
Comparison of the old and new systems

Help with processing the files in Excel
Excel template for the processing of deviation reports
Manual for the conversion of the CSV format

FAQ – frequently asked questions on the deviation reports

General questions

Deviation means variance, or difference between two values. The deviation report for the new share rules answers the question: What are the differences that are the result when you run the distributions for a financial year by the old and by the new share rules respectively.

As a consequence, we have run a comparison distribution based on the usage data of the 2019 financial year and based on the documentation of August 2021. The deviation reports show where there are possible variances and where the values remain the same, even after applying the new share rules.

Good to know:
The documentation status as of August 2021 does not correspond in every case to the documentation status of the date of the real distribution. A deviation report does not create any claims or entitlements regarding any past or future pay-outs.

Based on the usage data of the 2019 financial year, the documentation status of August 2021 was used to:

  1. run a distribution based on the existing share rules (legacy/old distribution)
  2. create a hypothetical distribution based on the new share rules (comparison distribution).

The deviation reports contrast - on the level of the individual distributed work versions - the results of the old distribution with the results of the (hypothetical) new distribution.

The report only contains works where you are participating as a creator or a publisher.  It was also created in cases where at least one work was included in the distribution for the 2019 financial year.

The majority of the categories were analysed in the comparison distribution but not all of them. Exempt are the online categories GOP, GOP VR, MOD D, MOD D VR, MOD S and MOD S VR and all international income categories.

DK VR is included in the reports due to technical reasons; it does, however, not show any amounts.

The deviation reports will be available in the CSV format. When it comes to processing the data, we support you with a template and an explanation, how you can convert the CSV file into an Excel file. (Both documents are in German.)

My downloads in the Online Portal

Please download the large file locally first and open it only afterwards.

No, the deviation reports are only available for downloading in the Online Portal.

First, please go to Register. Next, complete and sign the form Activation of online services. Please e-mail the scan as a PDF file to neueanteilsregeln@gema.de using the subject line “Activation for deviation reports”.

  1. If the person you authorised already has access to the Online Portal, please complete the form on page 2. Then, sign the form yourself and have the authorised representative sign it, too. Scan it and send the resulting PDF file to neueanteilsregeln@gema.de using the subject line “Activation of deviation reports”.

    Or
     
  2. If the person you authorised has no access to the Online Portal yet, ask them to register first. After that, please complete the form on page 2. Then, sign the form yourself and have the authorised representative sign it, too. Scan it and send the resulting PDF file to neueanteilsregeln@gema.de using the subject line “Activation of deviation reports”.

Understanding deviation reports and sending in queries

We prepared a form you can use in our Online Portal for this purpose. In the dashboard, please go to Claimsand select Deviation report query.

The form supports that you apply a certain structure when providing the reason for your query, selecting the work and work version number and other features in order to describe the unexpected deviation.

You can access detailed information on the deviation reports here. In addition, there are explanations on the individual categories in the deviation report that you can read about here. (Both documents are in German.)

There can be various reasons for this, for example:

  • No pay-out has been made for the 2019 financial year for the work.
  • The work number under which the work was distributed in the 2019 financial year is no longer valid since the work has, in the meantime, been registered under a different work number.
  • The work was still protected in the 2019 financial year but has become a “public domain work” in the meantime and the registration is therefore no longer distributable.
     

Important for publishers:

  • Publishing rights were registered with a different publisher in 2019 or have been terminated in the meantime.
  • The Edition belonged to another publisher in 2019 (“Editionsinhaber”, owner of the edition)
     

Please therefore check first whether one of the named scenarios could be applicable.

No, it is enough if you submit a query for one category. We always carry out a complete check for the work or the work version