DETAILS ON FURTHER DATA PROCESSING METHODS
Specific details on the processing of member data including online member services
(such as member finances, registration of sub-publishing agreements, work declaration, sub-publisher registration, GEMA download, musical works [enhanced access], research of contributing parties, inquiry lists, tariff calculator and licensing tool, licensing of sound recordings and research [enhanced access], GEMA forum, online registration system for the General Assembly, free-of-charge licences, electronic confirmation process)
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| Data affected: | Data provided for the contract performance; where applicable, data beyond this scope for processing on the basis of your express permission. |
| Processing purpose: | Contract performance, in particular rights management and accounting. |
| Recipient categories: | Public authorities in the case of overriding legal provisions. External service providers or other contractors, for purposes such as data processing and hosting, service providers for printing and dispatching of information and call centres. Further external offices provided that the party concerned has given their permission or that a transfer is permissible on the grounds of overriding interest, such as for the electronic dispatch of information, for quality assurance purposes. Sister societies for the rights management abroad and subsidiaries for the administration of special repertoires. |
| Third country transfers: | In the course of contract performance, data processors outside the European Union may also be used. During contract performance, a data transfer to third countries may occur. |
| Data storage duration: | Data storage duration depends on statutory storage obligations and generally lasts 10 years. |
Specific details on the processing of licensee data including online services sound recording licensing on the internet / licence shop for music on the internet / customer centre and playlists online.
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| Data affected: | Data provided for contract performance or fulfilment of statutory duties; data captured for enforcing licence claims; where applicable, data beyond this scope for processing on the basis of your express permission. |
| Processing purpose: | Contract performance; in particular allocation and distribution; enforcing licence claims on the basis of musical work usage. |
| Recipient categories: | Public authorities in the case of overriding legal provisions.
External service providers or other contractors, for purposes such as data processing and hosting, accounting, service providers for printing and dispatching of information and call centres.
Further external offices provided that the party concerned has given their permission or that a transfer is permissible on the grounds of overriding interest. |
| Third country transfers: | In the course of contract performance, data processors outside the European Union may also be used. |
| Data storage duration: | Data storage duration depends on statutory storage obligations and generally lasts 10 years. |
Specific details on the processing of contractors’ data
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| Data affected: | Data provided for the contract performance; where applicable, data beyond this scope for processing on the basis of your express permission. |
| Processing purpose: | Contract performance; such as queries, procurement, quality assurance. |
| Recipient categories: | Public authorities in the case of overriding legal provisions, such as tax office.
External service providers or other contractors, such as for data processing and hosting, accounting, payment processing.
Further external offices provided that the party concerned has given their permission or that a transfer is permissible on the grounds of overriding interest. |
| Third country transfers: | In the course of contract performance, data processors outside the European Union may also be used. |
| Data storage duration: | Data storage duration depends on statutory storage obligations and generally lasts 10 years. |
Specific details on the application process
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| Data affected: | Application details. |
| Processing purpose: | Execution of the application process. |
| Recipient categories: | Public authorities in the case of overriding legal provisions. External service providers or other contractors, such as for data processing and hosting. |
| Third country transfers: | None. |
| Data storage duration: | Application data are generally deleted within four months after the application process has been completed, unless permission has been given to store the data for longer within the scope of admission to the applicants’ pool. |
Specific details on the processing of employee data
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| Data affected: | Data provided for the contract performance; where applicable, data beyond this scope for processing on the basis of your express permission. |
| Processing purpose: | Contract performance within the scope of employment |
| Recipient categories: | Public authorities in the case of overriding legal provisions, such as tax office, social insurance agencies, trade association.
External service providers or other contractors, for purposes such as data processing and hosting, payroll accounting, travel expense accounting, insurance services, vehicle use. Further external offices provided that the party concerned has given their permission or that a transfer is permissible on the grounds of overriding interest. |
| Third country transfers: | None. |
| Data storage duration: | Data storage duration depends on statutory storage obligations and generally lasts 10 years. |
FURTHER INFORMATION AND CONTACT
You may exercise your right to information, to correction or deletion or limitation of the processing or to the assertion of your right to object against the processing as well as the right to data portability at any time. You can contact us via e-mail or letter here. You also have the right to contact the data protection supervisory authorities.