GEMA General Assembly: dates and information
GEMA General Assembly 2023
Please note that in order to digitally participate in the GEMA General Assembly you had to register by 5 May 2023 and it is unfortunately not possible to provide late registrations after that deadline.
Times for online login
10 May
- from 9am for the professional category meetings of full members and delegates
11 May
- from 9am for the main assembly of full members and delegates
Questions, difficulties, anything unclear? We are here to help you.
030 31879371 – service times 9am to 5pm.
General questions regarding the General Assembly
089 48003 790 – service times 9am to the end of each meeting.
Additional queries regarding the General Assembly
Event dates
9 May 2023
Hybrid assembly of the associate members Membership party
10 May 2023
Hybrid meetings of the professional category of full members and delegates of the associate members
11 May 2023
Hybrid main assembly of the professional category of full members and delegates of the associate members
What’s happening where and when?
Membership party
The membership party, during which the Fred Jay Award will be presented, takes place on 9 May 2023 from 7pm in the Löwenbräukeller am Stiglmaierplatz, Nymphenburger Str. 2 in Munich.
If you want to attend at the membership party, you needed to register online beforehand via the registration system for the General Assembly in the registration period between 5 April 2023 and 5 May 2023.
The personal declarations of the Supervisory Board and Executive Board to be submitted pursuant to §§ 21, 22 VGG [Collecting Societies' Act] are available for inspection upon request.
2023 General Assembly
GEMA is holding its next General Assembly between 9 and 11 May 2023 in the Westin Grand, Arabellastrasse 6, 81925 Munich.
Registration has been closed since 06.05, 0:00am (midnight).
Personal participation on site is also possible for creators without registration. You will soon find the link to log in to the hybrid event system here.
Event dates
Delegates of the associate members may also participate in the meetings of the full members. In the case of delegates no longer holding their office, by-elections of delegates will be held in the course of the assembly of the associate members. Delegates thus elected may also participate in the meetings of the full members. More details on the by-election of the delegates and how you can stand for election, are available in the run up to the General Assembly here.
9 May 2023
Hybrid assembly of the associate members Membership party
10 May 2023
Hybrid meetings of the professional category of full members and delegates of the associate members
11 May 2023
Hybrid main assembly of the professional category of full members and delegates of the associate members
How to participate and contribute
Just like last year, you can participate on site (in person, or for full creator members via a representative) or take part digitally via live stream, online voting, video messages and written contributions. Please note: to participate via representation by proxy and for digital attendance, you need to register online beforehand and prior to the deadlines provided below
Participate and contribute: All information in one document ("How-to" PDF)
Access with registration
To gain access and to take part on the day of the event you need the QR code from the final confirmation email for the registration (printed or digital version) and a valid identification document (e.g. ID card). The email will be sent to you at the end of the registration period.
Access without registration
Access and participation on site are also possible without registering up front. To do this, you need your personal password from the invitation and your membership number.
Spoken contributions and voting
You can also log in to the event system using your password from your invitation and your membership number. This is where you register requests to contribute and speak to the assembly, and where the live voting takes place. The link to the event system is published on this page on the event day.
Registration (mandatory)
Registration was possible until 5 May 2023. Without prior online registration it is not possible to participate digitally.
Login for a digital participation
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days.
You require your membership number and the personal password which is printed on the first page of your invitation. Please keep this data to hand at any time during the event.
Login for associate members on Tuesday, 9 May:
from 1.30pm for the personal discussions including the by-election of delegates in separate meetings of the professional categories
from 4.30pm for the hybrid assembly of the associate members
Login for full members and delegates:
Wednesday, 10 May: from 9am for the professional category meetings of full members and delegates
Thursday, 11 May: from 9am for the main assembly of full members and delegates
Full creator members can also send someone to represent them when it comes to exercising their right to vote, make contributions and submit motions for them.
Registration was possible until 5 May 2023. Without prior online registration it is not possible to participate via representation.
NEW: Representatives must register online themselves
Please inform your representative about this and provide them with the password for representation from your invitation, your membership number and the link to the online registration system so they can register. The link to the login is published on this page from 5 April. Please note that the registration can only be done by the representative themselves from this year onward.
After you have registered, you will get an email notification for your registration. If your representation is not permissible (e.g. because there is a conflict of interest), GEMA is going to inform you about this in good time. You can then provide your access data within the deadline to another representative to register. At the end of the registration period, you will be a final confirmation email for your registration.
Who can participate as a representative in the assembly?
A full creator member can be represented by another full member of their own professional category, a family member or another person in a position of trust.
Representation is not admissible if a conflict of interest is likely to be linked to the representative. Such conflict of interests can usually be assumed when it comes to an authorisation of
full members of other professional categories,
associate members,
users (e.g. event organisers, producers of sound recordings, broadcasters) or persons who have economic ties with this group (i.e. their staff),
persons who represent the interests of users or members of other professional categories.
How many members can be represented by a person acting as a proxy?
A representative can attend on behalf of a maximum of ten full members.
The representative is bound by instructions, i.e. they must vote in line with the instructions given by the members they represent. Registering a representative is only valid for one General Assembly and is irrevocable.
Access and login on the event day
To gain access on the event day, your representative requires
the QR code from the mail confirming the representation by proxy (printed or digital version) and
a valid identification document (e.g. ID card).
The confirmation email will be sent to you at the end of the registration period.
For the login in the event system for spoken contributions and live voting, your representative requires the following, if they are a GEMA member:
the personal password from your invitation and
their (own) membership number;
if they are not a GEMA member:
the password chosen during the registration process and
their (own) email address.
Who can represent a publisher in the assembly?
A full publisher member can be represented, for example, by a person working in the publisher or by another full publisher member. In the latter case, please note that such natural persons who participate for the authorised full publisher member in the assembly need to register in the online registration system as representatives. Please consult with the publisher you authorised and their representative regarding this aspect.
Representation is not admissible if a conflict of interest is likely to be linked to the representative. Such conflict of interests can usually be assumed when it comes to an authorisation of
full members of other professional categories,
associate members,
users (e.g. event organisers, producers of sound recordings, broadcasters) or persons who have economic ties with this group (i.e. their staff),
persons who represent the interests of users or members of other professional categories.
A representative can attend on behalf of a maximum of ten full members. They are bound by instructions, i.e. they must vote in line with the instructions given by the members they represent. Registering a representative is only valid for one General Assembly and is irrevocable.
Registration (mandatory)
Registration was possible until 5 May 2023. Without prior online registration, it is not possible for publishers to participate on site.
NEW for full publisher members: Please provide your publisher representative with the password for representation by proxy from your invitation, your membership number and the registration link. The representative may register themselves and sign up in the next step as a representative for your publisher. Please note that the registration can only be done by the representative themselves from this year onward.
For delegates: Please register using the password from your invitation and your membership number.
After you have registered, you will get an email notification for your registration. If your representation is not permissible (e.g. because there is a conflict of interest), GEMA is going to inform you about this in good time. You can then provide your access data within the deadline to another representative to register. At the end of the registration period, you will be a final confirmation email for your registration.
Access and login for participation on site
To gain access on site, your representative requires:
the QR code from the mail confirming the representation by proxy (printed or digital version) and
a valid identification document (ID card etc.).
The confirmation email will be sent to you at the end of the registration period.
For the login in the event system for spoken contributions and live voting, your representative requires the following:
the password chosen during the registration process and
their (own) email address.
Login for a digital participation
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days. For the login, your representative requires the password they selected during the registration process and their (own) email address.
Wednesday, 10 May: from 9am for the professional category meetings of full members and delegates
Thursday, 11 May: from 9am for the main assembly of full members and delegates
Who can represent a publisher in the assembly?
Associate music publishers can only participate via one representative.
A representative can exercise the voting right for a maximum of five publishers. This applies both for participating on site and for participation in the event digitally.
The following persons can sign up via the online registration system as representatives:
In the case of music publishers, whose owners are sole traders, they can register themselves.
In the case of music publishers that are companies or associations, a representative appointed by constitution or by the articles of association may register.
If these persons are legally or actually prevented from exercising their voting rights, a person listed in the commercial register or an authorised representative within the meaning of Section 54 HGB (German Commercial Code) may also register. Said representative must be permanently employed in the music publishing house in a publishing or commercial capacity.
If a member belonging to the professional category of composers or lyricists is also a representative appointed by constitution or by the articles of association of a music publisher, this member may only exercise their member rights in one professional category.
If, in the case of a music publisher organised as a company or association, only joint representation is permissible, the voting right shall be exercised by one of the joint representatives; the other representatives shall only have the right to participate. If a publisher as a sole trader runs several music publishers, they only have one voting right.
Registration (mandatory)
Registration was possible until 5 May 2023. Without prior online registration, it is not possible for publishers to participate on site.
NEW: Please provide your publisher representative with the password for representation by proxy from your invitation, your membership number and the registration link. The link to the login is published on this page from 5 April. The representative may register themselves and sign up in the next step as a representative for your publisher. Please note that the registration can only be done by the representative themselves from this year onward.
Access and login for participation on site
To gain access on site, your representative requires:
the QR code from the mail confirming the representation by proxy (printed or digital version) and
a valid identification document (ID card etc.).
The confirmation email will be sent to you at the end of the registration period.
For the login in the event system for spoken contributions and live voting, your representative requires the following:
the password chosen during the registration process and
their (own) email address.
Login for a digital participation
To take part in the assembly days, you require a login at the times provided below. The link to the login is published on this page on the assembly days. For the login, your representative requires the password they selected during the registration process and their (own) email address.
Tuesday 9 May, from 1.30pm for the personal discussions including the by-election of delegates in separate meetings of the professional categories
Tuesday 9 May, from 4.30pm for the hybrid assembly of the associate members
Your invitations to the General Assembly
Just like last year, you received the invitations to the General Assembly six weeks before the meeting date, together with the virtuos magazine, or via the GEMA Online Portal, or as a letter.
You are asking yourself, why you get your invitation by post instead of receiving it digitally in the Online Portal? Further information you can find in the FAQs about the GEMA General Assembly.
Invitation and information associate creator
Invitation and information associate publisher
Invitation and information full member creator
Invitation and information full member publisher
Elections
Election of the Election Committee
The members of the Election Committee will be newly elected at the General Assembly 2023.
By-election of Delegates for the General Assemblies 2023-2024
Since some of the Delegates elected in the course of the General Assembly 2021 have left office, e.g. due to the fact that they became full members etc., a by-election of delegates is going to take place in the course of the meeting of the associate members on 9 May 2023.
Process and informationen
In the run-up of the General Assembly, you can access further information here and via other channels (virtuos, newsletter, invitation) regarding the exact schedule of the event, your ways to participate and all the agenda items in question.
In addition to that, you can find out about the schedule of the General Assembly and the content of the agenda and ask questions about it by participating in our info sessions. You can retrieve details on the latter in the run up to the event here.
Mitgliederanträge
Further information
Hotel
This year, we offered a special contingency in the conference hotel The Westin Grand. Please note that the call-off contingent for our members at the conference hotel is unfortunately exhausted.
Personal statements
View FAQ
Here you will find answers to the most frequently asked questions about the GEMA General Assembly
Contact details
If you have any questions, please feel free to contact us by e-mail at mitgliederversammlung@gema.de.
Review, impressions and press material
In the media centre for the 2022 General Assembly you find the following content:
Report of Dr. Harald Heker, GEMA CEO and Chairman
- Resolutions of the 2022 General Assembly
- Official press release
- Behind-the-scenes shots