FAQs about the GEMA General Assembly
To comfortably take part digitally, we recommend a PC (Windows 10 minimum) or a Mac (MacOS Catalina minimum), including the most current browser version of Chrome, Firefox, Microsoft Edge or Safari, camera and microphone and an internet connection of a minimum of 10Mbit/s download and 5 Mbit/s upload speed. We also recommend that you use a headset. The Internet Explorer is not supported.
The invite to the General Assembly is mailed out five weeks before the AGM.
For members who have access to the Online Portal or publishers with existing portal admin:
The invitation will be made available in the portal inbox. Don’t forget: The password is NOT in the invite but in the covering message of the invite. You can retrieve the invite itself via the link.
For members WITHOUT access to the Online Portal or publishers without portal admin:
The invite will be posted to you.
If you have not received your invite, please write to us by indicating your membership number, your name, your date of birth and your address to mitgliederversammlung@gema.de
Creator: The application resp. activation of your online account / portal admin only happened after the address file for the invitation has been deducted.
Publishers: You have not installed a portal admin.
You can either take part in person, on site, or digitally and remotely in the General Assembly.
Registration is only done via the online registration. This can be accessed solely via GEMA General Assembly.
Creator:
By using the password that you received in the invite, you can register via the online registration . Once you have successfully registered, we will send you an automatically generated confirmation email. Should you not have received that email (pls. also check your spam folder) and if you are unsure whether the registration has been unsuccessful, just send an email to: mitgliederversammlung@gema.de
Publishers:
Publisher representatives must set up their own General Assembly account ( online registration) and can register the publisher representation by means of the “authorised representative password” from the invite.
Full members:
If you do not have time to attend the general meeting, you can send a proxy as a full member. This can either be a full member of GEMA or an external person you trust (e.g. a manager). If your external representative already represents other full members of GEMA, the representative may only represent members of one professional group.
Important: If you would like to nominate a full member as a proxy, please note that they must belong to the same professional group as you and must register themselves in advance to attend the general meeting.
Associate members:
An extraordinary member cannot be represented.
Exception: mobility-impaired extraordinary members
Severely disabled members with an officially recognised degree of disability of 50 or more, who are prevented from attending in person due to associated mobility impairments, can be represented by another member of their professional group. Please notify us of representation and transfer of voting rights by 9 May 2025 by e-mail to mitgliederversammlung@gema.de. Attach the documents to this e-mail that will enable us to check the above requirements. A member can only represent one severely disabled member at a time.
You can access further information on how to participate, send representatives and register here.
This is also possible by *ODER VIA Online registration. You must first sign up for the General Assembly. After having signed up successfully, you can register for attending the membership party and the other additional info sessions.
Video tutorial (in German)
Frequently asked questions about the General Assembly in the help centre
What is the General Assembly and what is the general sequence of events?
Once per year, GEMA members meet in order to decide on future issues of their association ...
Where and when does the General Assembly take place?
The location of the General Assembly is alternating annually between Berlin and Munich; in 2022, it was held as a hybrid event for the first time ...
What is a delegate member and what are its duties?
Delegates represent about 90,000 associate GEMA members in the annual General Assembly ...