Detailed statements
Starting from June 1, 2024, we will provide detailed statements on distributions for our members in the online portal in a new structure. You can recognize the new detailed statements by the version numbers 2.0 (as of June 1, 2025) and 2.1 (from July 1, 2025).
Older statements (up to and including April 1, 2025) will only be available in version 1.0.
Overview of the different versions:
Version 1.0
Detailaufstellungen: alle Sparten in getrennten Datensatzbeschreibungen (16 verschiedene)
Version 2.0
Detailaufstellungen: alle Sparten in getrennten Datensatzbeschreibungen (16 verschiedene)
Version 2.1
Detailaufstellungen: Eine Datensatzbeschreibung für TV/Film (statt 4), eine für Online (statt bisher 5)
Frequently Asked Questions
In the new version, we consolidate the dataset descriptions per usage area (foreign, phono, live, TV/film, radio, and online). This reduces the number of dataset descriptions for the detailed statements from 15 to 6. It also reduces the data volume and saves costs in processing the statements.
Additionally, the new version includes additional fields, such as the "type of repertoire," which allows you to identify whether it is sub-published repertoire (or not). The new format is more user-friendly and hence better suited to the needs of our members.
There are several reasons for this:
Fidelity to the original:
Older files reflect the state of the data at a specific point in time. Converting them to a new structure could lead to unintended changes or data loss, affecting the integrity and authenticity of the original data.
Traceability:
In many applications, especially in research or audits, it is crucial to have the data exactly as it was originally recorded. Changes to the structure could make this traceability difficult.
Resource expenditure:
Converting large amounts of historical data to a new format requires significant resources, both in terms of time and computing power. This effort may not be proportional to the benefit, especially if the old data is rarely used.
Risk of errors:
There is always a risk of errors during conversion, which could lead to data distortions. This could have serious consequences, especially if the data is used for critical decisions.
Compatibility:
Older systems or software that rely on the old data structures might have trouble handling the new structures. This could require additional adjustments and testing.
If you process the detailed statements automatically, we recommend adjusting this process to the new data format. Otherwise, not all information will be captured correctly. This is particularly relevant for publishers who import detailed statements into their systems via an interface.
Example: DK is a category in the usage area TV/Film, but there is no information about the concert promoter in this category, hence these columns remain empty in the new format (2.0):
As of June 1, 2025 (Version 2.0):
Compact Statements: The "Type of repertoire" has been added in the last column:
Detailed statements:
LIVE:
Instead of the previous four dataset descriptions (DK, E, U, and M), there is now a unified description for the entire "Live" usage area in a slightly adjusted order.
TV/Film:
As of November 1, 2025, we will distribute the new category "Media Libraries." The new information for this category has been integrated into a new dataset description for the "TV/Film" usage area, which also includes information for T as well as FS and T FS.
Online:
Instead of the previous five dataset descriptions (GOP, MOD D, MOD S, VOD D/VOD S, WEB), there is now a unified description for the entire "Online" usage area in a slightly adjusted order.
Please note that due to the unification, table columns from other categories may also be listed, but they will remain unfilled if they are not relevant to the respective category.
For example, this case, regarding columns solely meant for media libraries:
Contact
If you have any questions regarding the detailed statements or the GEMA distributions in general, our service team will be happy to help at any time.
Please use the following subject line: New data record descriptions.
