GEMA General Assembly meeting
The next general meeting will take place from 13 to 15 May. 2025 in the Werksviertel-Mitte, Atelierstraße 1, 81671 Munich.
We are once again inviting our members to a hybrid general meeting with the option of on-site and digital participation. We look forward to your active participation.
Registration for the General Meeting is possible from April 9, 2025 at 10 a.m. until May 9, 2025.
Event dates for 2025
Monday, 12 May 2025
Pre-Event: GEMA X WISE: AI Music Summit
Tuesday, 13 May 2025
Personal debates including by-elections of delegates if required and meeting of extraordinary members
Evening event: Members' party
Wednesday, 14 May 2025
Hybrid professional group meetings of ordinary members and delegates
Evening event: Get Together
Thursday, 15 May 2025
Timetable, Lageplan und How-To-Dokument
Der zeitliche Ablauf der Mitgliederversammlung 2025 zeigt Dir alle Programmpunkte kompakt und übersichtlich. Verschaffe Dir außerdem einen schnellen Überblick über alle wichtigen Bereiche der Mitgliederversammlung. Der Lageplan zeigt Dir den Weg.
Invitation to the General Assembly Meeting
The invitations to the General Meeting will be sent out from 1 April 2025 or will be available in the portal mailboxes from 1 April 2025.
Registration for participation in the GEMA Members‘ Assembly will start on 9 April 2025 and is only possible via the Members’ Assembly registration system.
You have received a message about the 2025 General Meeting in the online portal with a link to your invitation. In this context, please note the registration passwords contained in the message.
You will be notified via your correspondence email address stored in the portal (also your login email address) that the invitation is available.
The invitation is only available to you digitally. This means that there will be no additional postal dispatch.
You have received a message about the 2025 General Meeting in the online portal with a link to your invitation. In this context, please note the registration passwords contained in the message.
You will be notified via your correspondence email address stored in the portal (also your login email address) that the invitation is available.
The invitation is only available to you digitally. This means that there will be no additional postal dispatch.
Unlike in previous years, the invitation will not be sent together with Virtuos, but with the annual VGG letter (information obligation to all members according to the Collecting Societies Act).
To ensure that we can provide you with the invitation and other important information online in future, you should set up a portal account as an author or set up a portal admin as a publisher. You can find out how to do this here.
Whatever your concerns or plans are, it is almost always easier and quicker in the GEMA online portal: You save yourself paperwork, the hassle of filling out forms and keep an overview.
Your participation in the General Assembly is important and valuable. Take the opportunity and be there! Together we can shape the future of our community. We look forward to you and your contributions!
By-election
Supporting programme
In the meeting area, which spans, among others, TonHalle, Technikum, Werk7 and Werk1, we will host a rich supporting programme with musical and value-adding incentive and workshops as well as many opportunities to network.
Visit our info stands to dive into many different topics from the GEMA universe. On the evening of the first day of the assembly, we will also Host the membership party including the Fred Jay Award ceremony. We are also going to build a #GEMAStage which is open to the public and hosts a programme filled with music and information.
In the period prior to the General Assembly, more detailed information about the programme for the meeting, about how you can contribute to the event and in relation to all relevant items on the agenda will be posted here and, where appropriate, sent to you on other channels (newsletters, the official invitation, Social media).
GEMA X WISE: AI music summit
The AI Music Summit is an exclusive startup event, organised by GEMA in cooperation with WISE; at the same time, it is the kick-off for the GEMA 2025 General Assembly.
Not only GEMA members but also music creators, tech experts, startups and other players from the music tech ecosystem will meet there. Together, we are going to discuss how artificial intelligence (AI) is changing the music business, focussing on technology-induced opportunities, innovation and how to responsibly deal with this technology.
Join in: Donate an instrument and make children's eyes light up!
Musicians for a Better Life e.V., a non-profit organization based in Munich, collects musical instruments for educational projects with children and young people in underserved communities around the world.
From May 13–15, 2025, you can donate your functioning instrument at the Infocafé in Werk1 during the general assembly in Werksviertel-Mitte, Munich. We’ll be there Tuesday and Wednesday from 10 AM to 6 PM, and Thursday from 9 AM to 3 PM.
We are especially looking for trombones, trumpets, guitars, violins, and drum kits. Every donation helps give children access to music and supports the development of their talents. By giving old instruments a new life, we help conserve resources and actively contribute to environmental protection.
Agenda & transparency report
You can view and download the agenda for the general meeting and the transparency report to be published in accordance with the Collecting Societies Act here.
The personal declarations to be submitted by the Supervisory Board and Management Board in accordance with Sections 21 and 22 VGG are available for inspection upon request.
Book your hotel room now
Adina Hotel München
- Phone: +49 (0) 89 255 551 90
- Keyword: “GEMA13052025”
- Cost: according to capacity utilisation for direct bookings (no special contingent for GEMA)
- Deadline: 14 March 2025
Gambino Hotel Werksviertel
Our call-off allotment has been used up and there are no more individual rates available. We still recommend booking at this hotel (individual rooms are still available at the standard rate), as it is ideally located in relation to the event site.
Wombat's City Hostel
- Phone: +49 (0) 45 088 000 0
- Direct booking (no special contingent for GEMA)
Wombats City Hotel
- Tel.: 089 880 000 (Englisch)
- Stichwort: "GEMA MGV 25" (bei telefonischer Buchung)
- Kosten: 30 €/ pro Bett und Nacht (Mehrbettzimmer)
- Frist: 30.04.2025
Motel One Haidhausen
- Phone: +49 (0) 89 904 218 60
- Cost: depending on occupancy rate and direct booking (no special allocation for GEMA)
Gambino Hotel Cincinnati
- Phone: +49 (0) 176 67677955
- Direct booking (no special contingent for GEMA)
Weitere Informationen
Personal declarations
Personal declarations
View FAQ
Here you will find answers to the most frequently asked questions about the GEMA General Assembly
Contact for questions
If you have any questions, please feel free to contact us by e-mail at mitgliederversammlung@gema.de.
Reports, impressions and press material
In our media centre for the General Assembly 2024 you will find, among other things
- The speech by Dr Tobias Holzmüller, GEMA CEO,
- the resolutions of the meeting,
- the official press release on the General Assembly
as well as impressions picture and video and many other materials
Get your digital invitation
What do I have to do as creator to receive my invitation digitally in my portal inbox?
If you already have online access:
As a creator, the invitation is sent digitally to your Online Portal inbox; we will inform you via the correspondence email that the invitation is ready for you.
If you do not yet have online access, please register here via the GEMA Online Portal
Creators have their own personal access to the GEMA Online Portal. You can then enter your own login email which is automatically used for correspondence purposes. The correspondence email address is used for all communication with GEMA. This serves the purpose of identifying you securely by means of a unique email address and providing comprehensive data protection at the same time.
Have you got any questions? Our Member Services team is happy to help you, just contact mitgliederservice@gema.de.
You will receive your invitation at the beginning of April.
Are you a publisher or do you work for a publisher?
In that case, you need an administrative authorisation for the portal!
Why is the administrative authorisation for the portal so important?
By holding an administrative authorisation for the portal, you ensure the following:
- That you and your authorised employees receive all GEMA notifications (such as the annual VGG notifications) that are important and legally relevant, including the invitation to the General Assembly.
- Secure access for you to manage permissions and authorisations. The portal admin manages and issues online authorisations for the publisher employees.
- Complete protection for your data and smooth communication.
- If your publisher does not hold an administrative authorisation, you will receive the invitation by post which is less efficient and sustainable.
- Simplify how you communicate and stay organised by using a digital access!
This is how you set up an administrative authorisation
1. If you do not have an online account yet, please create it here first.
2. Select your role in the area Activate Online Services.
This will generate a link to the activation application
3. Tick the relevant boxes for publishers and, where applicable, for publishers that you administer.
4. Send your signed form to mitgliederservice@gema.de.
PLEASE NOTE: For an efficient organisation, you can appoint up to three employees for the administrative authorisation.
Set up your administrative authorisation for the portal today!
You will receive your invitation at the beginning of April.